Your business, and the processes people in it follow, are driven by documents.
While data is undoubtedly key, documents contain the context for data, context that people rely on for legal, regulatory, or simply to help make sense of what’s going on. However a business that does not employ a comprehensive digital records management solution opens itself up to compliance issues, security threats, higher litigation costs, confidentiality breaches, and more.
Adopting a disciplined compliance approach, backed by a comprehensive digital enterprise records management system, will ensure everyone is working within the regulatory regime your business operates under.
Simplify and automate Records Management
TIW’s solution provides all the following as standard, you choose how much to deploy:
- Applying default classifications on upload
- Automatically inheriting classifications from the parent folder or business workspace template
- Classifying records based on creator role or document type
- Applying classifications through business workflow processes
- Assigning designations through search results and collections
- Auto-classifying content behind the scenes
- Seamlessly embedding records management capabilities into applications and processes used every day, without changing the way users access and work with content
And the bulk importing of retention policies and other data into Records Management will further increase business efficiency.
Preserve Critical Records
Organizations must secure and retain business information from a growing number of sources for both compliance and litigation purposes. With Records Management, records managers and administrators can identify vital records, simplify record designation, apply legal holds, track information requests, ensure transparency and accountability through comprehensive auditing and meet the technical preservation requirements necessary to meet your regulatory needs.
Security & auditing
In insurance, an increasing number of documents must be retained for legally prescribed time periods and managed according to corporate policies. Records Management can add security clearance levels and trigger additional security through metadata, under-disposition control and legal holds. Extensive audit capabilities track hundreds of actions to securely manage and defensibly dispose of content.
Visualize Records Management data via dashboards
With visual indicators, users can easily see whether objects are records, final releases or on hold. Records Management, Physical Objects, Security Clearance reports and user perspectives provide role-based, visual windows for managing content.